Executive Assistant

Position Title: Executive Assistant

Company: Valley Associates, Inc.

Working Location: Haverhill, MA

Position Status: Full-Time Regular

 

Job Description:

 

Valley Associates Inc, a leading edge multi-divisional recreational services firm, is looking for an Executive Assistant to join our team.  This position will report directly to the company’s Finance Manager.

 

The position includes multiple aspects of administrative and project support for the Finance Manager as well as the interface and support of other member of the Senior Management Staff as directed by the Finance Manger.  Assignments will involve work of a confidential nature, necessitating exposure to sensitive information requiring considerable professional discretion and judgment.  As noted, the position will also require extensive interaction with other internal Senior Management, consequently the successful applicant must possess a professional attitude with strong interpersonal and communicative skills.

 

Job Requirements/Qualifications:

 

Administer the divisional budgets compliance and quarterly forecast reports and meetings.  Provide overall management and review of revenue and cost centers performance, including accounts receivable maintenance and control, and accounts payable maintenance and control, and payroll processing



Arrange for and prepare agendas, presentations and materials for all on site and off site meetings as required.



Prepare staff reports and necessary memos as directed



Process all department Human Resources paperwork including vacation requests, health insurance plans, staff data changes, and retirement plans



Must possess strong skills in Microsoft Office Suite software.  Candidate must be proficient with QuickBooks Pro accounting software.

 

Education Requirements:



College degree and a minimum of 2~3 years of administrative and/or business experience desired.



Experience working for top executives and senior management a strong plus.

 

References:

 

Current resume including salary history and professional references.